Passport Services and Documents required

Fee in JPY*

Processing Time

1. Issue of ordinary fresh passport/reissue of passport/due to changes in personal particulars/deletion of Emigration Check Required Stamp, having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years in addition to the documents mentioned at Sl No. 2).

11430

(36 pages)

15130

(60 pages)

4-6 weeks

- Online passport application form at https://embassy.passportindia.gov.in/

- Completely filled in and signed passport application form

-.Current passport and a copy thereof.

- Original Alien Registration Card or Residence Card and a copy thereof

  (Only copy of self-attested Alien Registration/Residence Card is required, if application is sent by post)

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Request letter

**If there is change in address, please bring address proof documents. Please see link for List of acceptable documents as Proof of Address http://passportindia.gov.in/AppOnlineProject/popuponline/AttachmentAdvisorSub?subDocID=7001&amp%3BconfirmDOB=7001

**If there is change of name after marriage ;

- Download Affidavit for Change of name after marriage from https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/Affidavit-Change%20of%20name.pdf

-Duly filled in and signed affidavit form

-Joint photograph

-Request letter for the change of name

-Original Marriage Certificate and a copy thereof.

-Copy of passport of the spouse.

**If there is change of name due to other reasons;

-Advertisement of the change of name in any leading newspaper at the permanent address in India and at the present address in Japan (original copy of the newspaper should be shown at the counter)

**For deletion of name of spouse from the passport

-Original and copy of Divorce Decree certified by the Ministry of External Affairs, India if the marriage was solemnized in India or;

-Original and copy of Divorce Decree translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage was solemnized in Japan.

**For inclusion of Spouse’s name on passport

-Original  Marriage Certificate certified by the Ministry of External Affairs, India if the marriage is solemnized in India and a copy thereof or;

-Original Marriage Certificate translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage is solemnized in Japan and a copy thereof.

2. NEW PASSPORT – FOR MINOR

(Ordinary fresh passport or reissue of passport or reissue of passport due to changes in personal particulars for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlier)

- Online passport application form at https://embassy.passportindia.gov.in/

- Completed application form with thumb impression (below 7 years old) or signature of the child if above 7 years old.

-Child’s current passport and a copy thereof.

- Child’s Alien Registration card or Residence card and copy thereof.

- Three (3) recent passport-size photographs with light background (5 cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Original passports (along with copies)/Copies of Residence Cards of parents  

-Consent letter signed by both parents (AnnexureH )

-Marriage proof if spouse’s name is not mentioned in either parents’ passport.

7720

4-6 weeks

3. PASSPORT FOR NEWBORN CHILD AND REGISTRATION OF BIRTH

- Please read the instructions carefully before filling up online Birth Registration Form - pdf/Instructions_on_Birth_Regis..pdf  

- Copy of PDF generated after Registration of Birth of a Child under the link https://indiancitizenshiponline.nic.in/

-  Online passport application form at https://embassy.passportindia.gov.in/

- Completed application form with thumb impression (as prescribed in the passport form) of the child.

- Child’s Residence Card and a copy thereof. If Resident card is not yet ready, please submit a copy of the receipt of application from the Immigration office.

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Originals and copies of parents passports and Resident cards

- Consent letter signed by both parents (Annexure H )

- Copy of the Birth Certificate from the hospital

- Request letter from parents for registration of the child as Indian National

7720

(New Passport)

3270

(Registration of Birth)

4-6 weeks

4. EMERGENCY CERTIFICATE

- Fill online Emergency Certificate Form along with passport (even if expired) and a copy thereof

  from the link https://embassy.passportindia.gov.in/ 

- If original passport is not available, supporting evidence of Indian nationality like passport copy / driving license with a copy / alien registration card with a copy etc. should be submitted.
- Documents issued by the Immigration Authority, if any.
- Five (5) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

-Request letter explaining the circumstances warranting issuance of Emergency Certificate.

2530

15 days

5. Certificate of Identity

Online application form at https://embassy.passportindia.gov.in/

7720

30 days

6. Police Clearance Certificate or Surrender Certificate or any other miscellaneous certificate based on the passport

CERTIFICATE BASED ON PASSPORT

-Download Miscellaneous Services Form from https://www.indembassy-tokyo.gov.in/downloads/MISC-serv%20Form.pdf

- Duly filled in and signed Miscellaneous Services Form

- Original passport (to be shown at the counter) and a copy thereof.
- Alien Registration card or Residence Card(to be shown at the counter) and a copy thereof.

- One passport size photograph (5cm x 5cm)

- Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.

4010

3 days

7. POLICE CLEARANCE CERTIFICATE

Please  fill online application for PCC as PDF below:

Forms.PDF 

- Two ( 2 ) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf 

- Original passport and a copy thereof.

- Alien Registration card or Residence Card and a copy thereof.

- Certificate of Employment

4010

30 days

8. REPLACEMENT OF LOST / DAMAGED PASSPORT

- Application on a plain sheet to consular officer explaining the circumstances under which the passport was lost / got damaged.

- Online passport application form at https://embassy.passportindia.gov.in/

- Completely filled in and signed  Application Form

- Police report.
- Photocopy (if available) of lost/damaged passport.
- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Alien Registration card or Residence Card (to be shown at the counter) and a copy thereof .

22550

(36 pages)

26250

(60 pages)

4 - 6 weeks