Passport Passport

Passport

From 10 November 2017 onwards, only filled online passport applications will be accepted.

Revised Rates of Passport and Passport related fee applicable with effect from
April 1, 2021

Passport Services and Documents required

Fee in JPY*

Processing Time

1. Issue of ordinary fresh passport/reissue of passport/due to changes in personal particulars/deletion of Emigration Check Required Stamp, having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years

8350

(36 pages)

11050

(60 pages)

4-6 weeks

- Online passport application form at https://embassy.passportindia.gov.in/ extlink

- Completely filled in and signed passport application form

-.Current passport and a copy thereof.

- Original Alien Registration Card or Residence Card and a copy thereof

  (Only copy of self-attested Alien Registration/Residence Card is required, if application is sent by post)

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

- Request letter

**If there is change in address, please bring address proof documents. Please see link for List of acceptable documents as Proof of Address http://passportindia.gov.in/AppOnlineProject/popuponline/AttachmentAdvisorSub?subDocID=7001&amp%3BconfirmDOB=7001 extlink

**If there is change of name after marriage ;

- Download Affidavit for Change of name after marriage from https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/Affidavit-Change%20of%20name.pdf PDF

-Duly filled in and signed affidavit form

-Joint photograph

-Request letter for the change of name

-Original Marriage Certificate and a copy thereof.

-Copy of passport of the spouse.

**If there is change of name due to other reasons;

-Advertisement of the change of name in any leading newspaper at the permanent address in India and at the present address in Japan (original copy of the newspaper should be shown at the counter)

**For deletion of name of spouse from the passport

-Original and copy of Divorce Decree certified by the Ministry of External Affairs, India if the marriage was solemnized in India or;

-Original and copy of Divorce Decree translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage was solemnized in Japan.

**For inclusion of Spouse’s name on passport

-Original  Marriage Certificate certified by the Ministry of External Affairs, India if the marriage is solemnized in India and a copy thereof or;

-Original Marriage Certificate translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage is solemnized in Japan and a copy thereof.

2. NEW PASSPORT – FOR MINOR

(Ordinary fresh passport or reissue of passport or reissue of passport due to changes in personal particulars for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlier)

- Online passport application form at https://embassy.passportindia.gov.in/ extlink

- Completed application form with thumb impression (below 7 years old) or signature of the child if above 7 years old.

-Child’s current passport and a copy thereof.

- Child’s Alien Registration card or Residence card and copy thereof.

- Three (3) recent passport-size photographs with light background (5 cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

- Original passports (along with copies)/Copies of Residence Cards of parents  

-Consent letter signed by both parents (AnnexureH PDF)

-Marriage proof if spouse’s name is not mentioned in either parents’ passport.

5640

4-6 weeks

3. PASSPORT FOR NEWBORN CHILD AND REGISTRATION OF BIRTH

- Please read the instructions carefully before filling up online Birth Registration Form - pdf/Instructions_on_Birth_Regis..pdf PDF 

- Copy of PDF generated after Registration of Birth of a Child under the link https://indiancitizenshiponline.nic.in/Home2.aspx?formcode=09 extlink

-  Online passport application form at https://embassy.passportindia.gov.in/ extlink

- Completed application form with thumb impression (as prescribed in the passport form) of the child.

- Child’s Residence Card and a copy thereof. If Resident card is not yet ready, please submit a copy of the receipt of application from the Immigration office.

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

- Originals and copies of parents passports and Resident cards

- Consent letter signed by both parents (Annexure H PDF)

- Copy of the Birth Certificate from the hospital

- Request letter from parents for registration of the child as Indian National

5640

(New Passport)

2390

(Registration of Birth)

4-6 weeks

4. EMERGENCY CERTIFICATE

- Fill online Emergency Certificate Form along with passport (even if expired) and a copy thereof

  from the link https://embassy.passportindia.gov.in/ extlink

- If original passport is not available, supporting evidence of Indian nationality like passport copy / driving license with a copy / alien registration card with a copy etc. should be submitted.
- Documents issued by the Immigration Authority, if any.
- Five (5) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

-Request letter explaining the circumstances warranting issuance of Emergency Certificate.

1850

15 days

5. Certificate of Identity

Online application form at https://embassy.passportindia.gov.in/ extlink

5640

30 days

6. Police Clearance Certificate or Surrender Certificate or any other miscellaneous certificate based on the passport

CERTIFICATE BASED ON PASSPORT

-Download Miscellaneous Services Form from https://www.indembassy-tokyo.gov.in/downloads/MISC-serv%20Form.pdf

- Duly filled in and signed Miscellaneous Services Form

- Original passport (to be shown at the counter) and a copy thereof.
- Alien Registration card or Residence Card(to be shown at the counter) and a copy thereof.

- One passport size photograph (5cm x 5cm)

- Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.

2930

3 days

7. POLICE CLEARANCE CERTIFICATE

- Application on a plain sheet of paper stating the purpose for the request.

Download and fill up Miscellaneous Services, Police Clearance Certificate (PCC) and Personal Particular (PP) Forms.PDF extlink

- Two ( 2 ) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

- Original passport and a copy thereof.

- Alien Registration card or Residence Card and a copy thereof.

- Certificate of Employment

2930

30 days

8. REPLACEMENT OF LOST / DAMAGED PASSPORT

- Application on a plain sheet to consular officer explaining the circumstances under which the passport was lost / got damaged.

- Online passport application form at https://embassy.passportindia.gov.in/extlink

- Completely filled in and signed  Application Form

- Police report.
- Photocopy (if available) of lost/damaged passport.
- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf PDF

- Alien Registration card or Residence Card (to be shown at the counter) and a copy thereof .

16470

(36 pages)

19180

(60 pages)

4 - 6 weeks

*Includes service charge of JPY220 per document

**For change in name, change of address, inclusion of spouse’s name, deletion of spouse name or any change of information on passport, the applicant has to submit fresh passport application along with the required supporting documents.

The above mentioned documents are general mandatory requirements.  The applicants may be requested to submit some more documents after scrutiny of the application at the counter, on case to case basis.

The following passport related services are offered:

 

Re-issue of passport on expiry of full validity passport or on exhaustion of pages or change of name/surname/signature or change/addition/deletion of name of spouse or change of address or change in appearance.

 

 Re-issue of short validity passport

 

 Issue of fresh passport in lieu of lost/stolen/damaged passport

 

 Issue of passport to a newly born child

 

 Issue of Emergency Certificate (one-way travel document) to travel to India [conditions apply]

 

 Certificates based on passport

 

 NRI (Non-Resident Indian) Certificate

 

 Police Clearance Certificate

Click on the relevant links below for more detailed information and instructions:

Guidelines PDF for filling up and submitting online application for Passports.