Embassy of India Tokyo, Japan

OCI

OVERSEAS CITIZEN OF INDIA (OCI)

Submission of Applications for OCI service at the Embassy :
0930-1130 Hrs on all Working Days

Important Guidelines for OCI Application

Applicant has to be physically present at the Embassy during submission of the OCI application for biometrics.
To avoid delay in the processing of your application, please check and complete the documents before submission.
Applicants are advised to read the instructions before filling the OCI application. https://ociservices.gov.in/onlineOCI/
The OCI application has three Parts i.e. Part A, Part B and Part C. Part A has to be filled in for each applicant of the family and Part B and C are common for all applicants of the family.
Part A of the OCI application form is to be submitted on-line by the applicants whereupon a registration number will be generated which may be called Reference Number.
Once Part A is submitted on-line, the applicant cannot make any changes to it.
Applicant's signature/thumb impression should not touch outlines of the signature box.
Please note that in case of minors, the signature of either parent should not be there in the signature box. It should only have thumb impression of the minor.
PIO cardholders can not convert their PIO card into OCI w.e.f Jan 1, 2026. The PIO cardholders should apply online for fresh OCI card at the following link: https://ociservices.gov.in/onlineOCI/
The entire process takes approximately 6 to 8 weeks. However, the time frame is only suggestive and not binding.
The following documents would be required for the collection of the OCI card:

1. Current valid passport of the applicant.

2. Original fee payment receipt of submission of application.

Photograph specification: -

Full front view of the applicant's head and shoulders showing full face in the middle of the photograph
White or light background
The photograph should measure not less than 5cm x 5cm or 2 inches x 2 inches without border

Documents to be Submitted in the Embassy Counter
(One set, arranged in following sequence before submission)

Application Form Part A, Part B and Part C duly filled
Photocopy of Passport and original Passport to be submitted for verification
Photocopy of Residence Card in case of non-Japanese foreign national and original to be submitted for verification
Two photographs (specifications given below) one pasted on the application form and one spare.
Photocopy of Birth Certificate/Family Register (koseki tohon) and its English translation along with original for verification. The documents of Birth Certificate/Family Register issued from Japanese Ward Office should be attested/apostilled by Ministry of Foreign Affairs, Japan.
All the photocopies of the documents should be self-attested by the applicant.

In addition, any one or more of the following documents will be required to establish your Indian Origin or link to Person of IndianOrigin in sequence as given below.

Photocopy of Passport of parents/grand parents (submit original for verification)
Proof of relationship with parents/grand parents (submit original proof for verification)
Original documents in case there has been a change in Name/ Surname (apostilled or notarized).
Photocopy of previous Indian passport (submit original Passport for verification)
Photocopy of House Registration Certificate in India (or any other secondary proof) and its English translation (submit original House Registration Certificate/ any other secondary proof for verification)
A written/typed letter amplifying or clarifying any other aspect of Indian origin, based on documents submitted.
If applying on basis of OCI Card holder, photocopy of OCI Card and proof of relationship (submit original OCI Card and original proof of relationship)
Naturalized Indian national who have not surrendered Indian voter’s Id and ration card(submit self attested affidavit declaring to surrender once they go back to India).

RE-ISSUE AND MISCELLANEOUS SERVICES

Please go through guidelines for Re-issue and Miscellaneous services on OCI Guidelines on OCI Card
If new passport is obtained, the details should be updated through the OCI portal under “Miscellaneous Services” within three months from the date of issuance of new passport. This process will not involve payment of fees and there is no requirement to visit the Embassy.
As per the new guidelines, if the update is carried out after three months, the application form must be printed and should be submitted in the Embassy along with the original and copies of new passport and existing OCI card. In such cases, a Miscellaneous Service fee of Yen 3710 has to be paid. Please see the fees structure below.

NOTE:

Indian Passport of applicant/parents/grandparents is primary documentary proof of Indian origin. In case where this is not available, secondary proof (such as House Registration/Domicile Certificate/Revenue records/Education Certificate) may be submitted, which will be subject to verification from issuing authorities. Applicants are advised to have secondary proof attested from concerned government authorities before submitting documents for OCI Card.

FEES

Sl.No.	Type of OCI Services	Fee in JPY*
1	New registration (Fresh Application)	40780
2	Misc. Services including re-issue In case of issuance of new passport or change in personal particulars	3710
3	Issuance of Duplicate booklet in case of damaged/lost OCI card	14830