PASSPORT SERVICES AND DOCUMENTS REQUIRED

*Fees (JPY)

Processing Time

ORDINARY PASSPORT (36 pages)

JUMBO PASSPORT (60 pages)

*10750 (Ordinary)

*14250(Jumbo)

4 to 6 weeks

- Online passport application form at http://passport.gov.in/nri/Online.do

- Download Personal Particulars Form
from https://www.indembassy-tokyo.gov.in/downloads/PPForm.pdf

- Completely filled in and signed passport application form and Personal Particular Form

-.Current passport and a copy thereof.

- Original Alien Registration Card or Residence Card and a copy thereof

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

- Request letter

**If there is change in address, please bring address proof documents. Please see link for List of acceptable documents as Proof of Address http://passportindia.gov.in/AppOnlineProject/popuponline/AttachmentAdvisorSub?subDocID=7001&amp%3BconfirmDOB=7001

**If there is change of name after marriage ;

- Download Affidavit for Change of name after marriage from https://www.indembassy-tokyo.gov.in/downloads/Affidavit-Change%20of%20name.pdf

-Duly filled in and signed affidavit form

-Joint photograph

-Request letter for the change of name

-Original Marriage Certificate and a copy thereof.

-Copy of passport of the spouse.

**If there is change of name due to other reasons;

-Advertisement of the change of name in any leading newspaper at the permanent address in India and at the present address in Japan (original copy of the newspaper should be shown at the counter)

**For deletion of name of spouse from the passport

-Original and copy of Divorce Decree certified by the Ministry of External Affairs, India if the marriage was solemnized in India or;

-Original and copy of Divorce Decree translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage was solemnized in Japan.

**For inclusion of Spouse’s name on passport

-Original  Marriage Certificate certified by the Ministry of External Affairs, India if the marriage is solemnized in India and a copy thereof or;

-Original Marriage Certificate translated in English by professional translator and certified by the Ministry of Foreign Affairs, Japan if the marriage is solemnized in Japan and a copy thereof.

NEW PASSPORT – FOR MINOR

- Online passport application form at http://passport.gov.in/nri/Online.do

- Download Personal Particulars Form
from https://www.indembassy-tokyo.gov.in/downloads/PPForm.pdf

- Completed application form and Personal Particulars Form with thumb impression (as prescribed in the passport form) or signature of the child

-Child’s current passport and a copy thereof.

- Child’s Alien Registration card or Residence card and copy thereof.

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

- Original and copies of parents passports and Residence cards

-Consent letter signed by both parents (AnnexureH)

-Marriage proof if spouse’s name is not mentioned in either parents’ passport.

*7250

4 to 6 weeks

PASSPORT FOR NEWBORN CHILD AND REGISTRATION OF BIRTH

- Online passport application form at http://passport.gov.in/nri/Online.do

- Download Personal Particulars Form
from https://www.indembassy-tokyo.gov.in/downloads/PPForm.pdf

- Completed application form with thumb impression (as prescribed in the passport form) of the child.

- Child’s Residence Card and a copy thereof. If Resident card is not yet ready, please submit a copy of the receipt of application from the Immigration office.

- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

- Originals and copies of parents passports and Resident cards

- Consent letter signed by both parents (Annexure H)

- Copy of the Birth Certificate from the hospital

- Request letter from parents for registration of the child as Indian National

*7250

*3050

(for    Registration of Birth)

4 to 6 weeks

CERTIFICATE BASED ON PASSPORT

- Download Miscellaneous Services Form from https://www.indembassy-tokyo.gov.in/downloads/MISC-serv%20Form.pdf

-Duly filled in and signed Miscellaneous Services Form

- Original passport (to be shown at the counter) and a copy thereof.
- Alien Registration card or Residence Card(to be shown at the counter) and a copy thereof.

-One passport size photograph (5cm x 5cm)

-Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.

*3750

3 days

POLICE CLEARANCE CERTIFICATE

- Application on a plain sheet of paper stating the purpose for the request.
- Download Miscellaneous Services Form from https://www.indembassy-tokyo.gov.in/downloads/MISC-serv%20Form.pdf

- Download Police Clearance Certificate (PCC) Application Form from https://www.indembassy-tokyo.gov.in/downloads/POLICE_CLEARANCE_CERTIFICATE_APPLICATION_FORM.pdf

- Duly filled in and signed Miscellaneous Services Form and Police Clearance Certificate (PCC) Application Form

- Two (2) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

- Original passport and a copy thereof.
- Alien Registration card or Residence Card and a copy thereof.

-Certificate of Employment

*3750

30 days

REPLACEMENT OF LOST / DAMAGED PASSPORT

-Application on a plain sheet to consular officer explaining the circumstances under which the passport was lost / got damaged.

- Online passport application form at http://passport.gov.in/nri/Online.do

- Download Personal Particulars Form
from https://www.indembassy-tokyo.gov.in/downloads/PPForm.pdf

-Completely filled in and signed  Application Form and Personal Particulars Form

 -Police report.
- Photocopy (if available) of lost/damaged passport.
- Three (3) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

- Alien Registration card or Residence Card (to be shown at the counter) and a copy thereof .

*21250 (Ordinary)

*24750 (Jumbo)

4 to 6 weeks

EMERGENCY CERTIFICATE

- Download Emergency Certificate Form from https://www.indembassy-tokyo.gov.in/downloads/EC-Form.pdf

- Fill Emergency Certificate Form along with passport (even if expired) and a copy thereof.
- If original passport is not available, supporting evidence of Indian nationality like passport copy / driving license with a copy / alien registration card with a copy etc. should be submitted.
- Documents issued by the Immigration Authority, if any.
- Five (5) recent passport-size photographs with light background (5cm x 5 cm) and specification in https://www.indembassy-tokyo.gov.in/downloads/PhotoSpecs.pdf

-Request letter explaining the circumstances warranting issuance of Emergency Certificate.

*2350

15 days

*Includes additional surcharge of JPY250 per document

**For change in name, change of address, inclusion of spouse’s name, deletion of spouse name or any change of information on passport, the applicant has to submit fresh passport application along with the required supporting documents.

The above mentioned documents are general mandatory requirements.  The applicants may be requested to submit some more documents after scrutiny of the application at the counter, on case to case basis.